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Posts Tagged ‘resource scheduling software’
City of Ottawa To Make $20 Million Investment In Telecommuting Over The Next 4 Years
May 18th, 2011
Over the next 4 years the city of Ottawa plans to spend over $20 Million on information technology upgrades to enable approximately 2,000 of it’s city employees to telecommute. At first glance tax payers may not like the looks of a $20 million price tag, but once the upgrades and telecommuting plans are implemented they’re expected to save the city $5 million a year.
In an article from The Ottawa Citizen that mentions the IT upgrades being made, it does not mention what the upgrades are and specifically how the money is being spent. It would be interesting to see what types of solutions the City of Ottawa are planning on using in implementing a telecommuting program.
A few ideas they might want to consider if they aren’t already-
- SaaS or Software as a Service- Software as a Service allows the customer to pay smaller monthly subscription costs on software. This allows the customer to see ROI on the software investment much faster, and the software can be accessed from anywhere an employee can access a web browser.
- Resource Scheduling Software- Resource scheduling software can increase an organization’s productivity and reduce waste. Even with employees telecommuting they’ll still need to use rooms and resources that are in the office from time to time. Efficient scheduling software increases productivity by eliminating double bookings that may occur when employees aren’t always in the same place and in direct contact with each other. Scheduling software can also be integrated with building management systems to reduce energy consumption by automatically powering rooms and resources only when they’re used, and with employees telecommuting you will see rooms and resources on site used less.
- Occupancy Detection- Sometimes employees who telecommute may need a work area on-site. By implementing occupancy detection tools your organization can understand how often and when shared workspace is being used. This can help the organization reduce shared workspace, or optimize the workspace they have, reducing costs and saving more money.
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Posted in Alternative Workspace, Saas | 
Tags: occupancy detection, Ottawa, resource scheduling software, telecommuting
The ROI Behind Real Estate Management Software
May 17th, 2011
At PeopleCube we offer software solutions that assist organizations in a number of areas concerning real estate management. Our software solutions play in areas like resource scheduling, energy management, and real estate business intelligence. All of our real estate management software can produce a significant ROI for businesses, school systems, and many other organizations.
At times smaller organizations and school systems shy away from the investment in real estate management software that can make them more efficient, reduce energy consumption, and cut costs because they are afraid of the price tag that is associated with it. Our solutions can be delivered through Software-as-a-Service. this allows customers to pay for the software in smaller monthly payments producing a much quicker ROI than larger up front costs would allow.
In the past when explaining the benefits of our solutions being offered affordably through SaaS we’ve sometimes been met by skeptics who think despite the affordability of the software, there must be hardware costs that go along with the software. The truth is only if you want there to be. All of our real estate management software can be easily integrated with existing systems and hardware that are already in place. Here’s how:
Resource Scheduling Software- Our scheduling software can be easily accessed through mobile devices, web browsers, and even Microsoft Outlook, all of which are already found on employees desktop or notebook computers. Organizations do have the option to purchase kiosks to give their employees greater accessibility to the scheduling software, but for smaller outfits and organizations looking to cut costs the software can be easily accessed through their web browser.
Energy Management and Business Intelligence Software- All of our energy management and business intelligence software can be easily integrated with existing systems and hardware that your organization already has in place. If your organization has a data source, that data can be input into Workplace BI where business intelligence visualizations are created.
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Collecting Business Intelligence from Multiple Sources
Posted in Energy Management, Saas, Workplace Business Intelligence, Workplace and Facility Management | Tags: energy management, multiple data sources, real estate business intelligence, real estate management, real estate management software, resource scheduling software, Saas, scheduling software, Software-as-a-service
PeopleCube Introduces Workspace Manager On-Demand
May 16th, 2011
New Hosted Service Provides Cost-Effective, Flexible,
Maintenance-Free Resource Scheduling for Greater Workplace Efficiency
FRAMINGHAM, Massachusetts—May 16, 2011—PeopleCube, provider of intelligent workplace management technology, today announced the availability of Workspace Manager On-Demand. Workspace Manager provides simple, visual-based room and desk scheduling for organizations of all sizes. By hosting the web-based Workspace Manager application, PeopleCube makes it possible for customers to quickly and easily use and maintain Workspace Manager with low startup costs and no ongoing maintenance or reliance on IT.
“Workspace Manager On-Demand’s low cost model enables organizations to benefit from a more efficient resource scheduling system without significant capital investment—a welcome boon to organizations under ever-increasing pressure to reduce spending,” said John T. Anderson, president and CEO of PeopleCube. “Offering an additional cost-effective on-demand software solution enables PeopleCube to build on the sustained growth of our SaaS business, while simultaneously offering on-demand advantages to existing Workspace Manager customers.”
The hosted model employed for Workspace Manager follows the latest trend in software deployment and is typically the most efficient way to implement a new application, primarily because it makes technical training unnecessary and significantly reduces the cost of implementing new software. Workspace Manager On-Demand provides greater scaling flexibility and data security, while eliminating hidden costs such as hardware, annual maintenance fees, and internal support personnel. Accordingly, it provides a faster ROI and reduces the total cost of ownership.
“Lower costs during the first two years of SaaS and quicker deployment times are very enticing for companies with tight budgets and urgent software needs,” said Robert P. Desisto, vice president and distinguished analyst for Gartner Research. “SaaS-delivered solutions can also provide access to innovation without the pain of traditional upgrade programs.”
About Workspace Manager
Workspace Manager was developed by BusinessSolve, which PeopleCube acquired in March 2011. It is a web-based resource scheduling system used for booking and managing rooms, desk booking, scheduling car parking spaces, and visitor management. Workspace Manager allows employees and facilities management teams to search for and book resources using either a simple, interactive floor plan or a calendar view. Available as a hosted solution or on-premise, Workspace Manager is accessible from a web browser, Microsoft Outlook, LCD digital room displays, mobile phones, touch screen kiosks, and VOIP telephony handsets.
Workspace Manager On-Demand Pricing and Availability
Workspace Manager On-Demand is currently available with pricing starting at $125 per month including all software, upgrades, and support. To make it easy for users of other room and desk-booking applications to benefit from Workspace Manager On-Demand’s intuitive, interactive scheduling capabilities, PeopleCube is offering free data-migration assistance for a limited time. For more information or to request a free trial of Workspace Manager On-Demand, visit www.workspacemanager.com.
About PeopleCube
PeopleCube provides intelligent on-demand workplace management solutions that help customers cut real estate, meeting services, travel, and energy costs based on actual workspace usage. Through its corporate headquarters in Framingham, Massachusetts, and offices around the world, PeopleCube supports 8,000 customers and more than 2.7 million users in small, medium, and large enterprises around the world. More information is available at www.peoplecube.com.
PeopleCube’s Free Webinars in May
May 5th, 2011
PeopleCube is constantly offering webinars to assist businesses with their Real Estate Management. Webinars touch upon topics like room booking, maximizing efficiency with scheduling software, event management, and tracking actual space utilization. Below you will find a schedule of webinars offered in the month of May. Below each summary of these webinars you will find a link to register for that webinar. We encourage you to take part in these webinars. Why wouldn’t you want to learn how your organization can cut real estate and energy costs?
May 11, 2011 at 2:00 PM ET
Beyond Room Booking: Maximizing the Full Value of Resource Scheduler
This webinar will showcase how Resource Scheduler can increase productivity and efficiency while reducing real estate costs by helping to schedule meeting rooms, conference rooms, training rooms, video conferencing equipment, alternative workspace, catering and other services more efficiently. The webinar will also review how Resource Scheduler easily integrates with Outlook and Lotus Notes to reserve resources and other items from within these familiar calendaring environments. It will also highlight the numerous cost-saving reports available showing resource and real estate utilization information
Register for Beyond Room Booking: Maximizing the Full Value of Resource Scheduler
May 12, 2011 at 2:00 PM ET
The Road to ROI: How PeopleCube Paves the Way to Your Business Success
This webinar will demonstrate how Resource Scheduler helps organizations save thousands of dollars. Resource Scheduler offer a great ROI because it can help reduce real estate cost, reduce staff needed to manage events, and make sure services like catering are ordered correctly and delivered on-time. It allows every organization to be more efficient with their space. It offers thorough reporting which details how well the space is being utilized and can even track how the space is actually being used.
Register for The Road to ROI: How PeopleCube Paves the Way to Your Business Success
May 18, 2011 at 12:00 PM ET
Benchmarking for Success: The Keys to Understanding and Managing Property Costs
Join Michael Ripper of Coretex International and Kellie Hunter of PeopleCube for this informative webinar as they outline how benchmarking can be introduced to the property and facilities manager’s tool kit as an efficient model for managing costs and performance, present techniques for gathering workspace utilization information, and explore proven strategies and best-practices for analyzing property utilization that can help teams assess current and future real estate requirements
Register for Benchmarking for Success: The Keys to Understanding and Managing Property Costs
May 18, 2011 at 1:00 PM ET
Beyond Notes: The Business Benefits of Integrated Resource Scheduling, Reporting, and Services Management in Lotus Notes
This webinar will demonstrate how Resource Scheduler integrates very well with Lotus Notes. It will showcase how with this integration, Resource Scheduler can increase productivity and efficiency while reducing real estate costs by helping to efficiently schedule meeting rooms, conference rooms, training rooms, videoconferencing equipment, alternative workspace, catering and other services.
May 19, 2011 at 2:00 PM ET
Event Management Success: Proven Solutions for Maximizing Event Management Efficiency
Often times there are many more details to be considered other than simply picking a time and a place when scheduling a meeting or event. With so many details, it can often be a challenge to keep everything coordinated, particularly if there are multiple sessions happening simultaneously. Join us for this informational session to learn about the numerous ways Resource Scheduler can help you reserve, manage, and coordinate your event. From catering, A/V and other services to the rooms and resources required, Resource Scheduler can help you manage your many events easily and efficiently from start to finish.
Register for Event Management Success: Proven Solutions for Maximizing Event Management Efficiency
May 25, 2011 at 2:00 PM ET
Capturing Actual Utilization of Space: Uncovering the ‘Holy Grail’ of Real Estate Management
With real estate typically an organization’s second largest expense after personnel it only makes sense to know how that real estate is being utilized. However, many organizations make the mistake of considering a conference room or shared workspace that has been scheduled as having been actually used. And this can lead to unnecessary real estate expansion or other unnecessary expenses that can cost thousands – or even millions of dollars. This webinar is designed to showcase the value of understanding the true utilization of real estate. Using the right real estate scheduling, occupancy detection, and utilization analysis tools, you will learn not only how you can avoid making unnecessary real estate acquisitions, but maximize the full value of the real estate you already have.
Scheduling & Resource Management Can Improve The Efficiency of Meetings
January 4th, 2011
Seth Godin recently published a blog suggesting that organization’s hire a “meeting fairy”. The idea is that meetings can get out of hand, unorganized, and inefficient- costing the company a tremendous amount of money when it all adds up.
Seth, you make some excellent points, and I encourage others to take a second and read this post it makes some excellent points like:
- Meetings that tie up rooms well after the actual meeting is over because Outlook has scheduled a room for much longer than it needed to be scheduled for, for a particular meeting.
- Meetings can be inefficient when proper visitor management isn’t taking place for participants that maybe from outside of the organization.
- Lack of resource scheduling can cause your meeting to run less than smoothly if you don’t have a room that has the appropriate resource such as a projector or video conferencing equipment.
Seth suggests organizations hire a “meeting fairy” to improve the efficiency of an organization’s meetings. The cost up front would be higher in having to staff this position, but he believes it would bring more cost savings to the organization in the long run.
While Seth identifies a number of problems that organizations face with meeting scheduling every day, but there is another solution that can improve the efficiency of an organization’s meetings and resources that doesn’t require a fairy. PeopleCube offers resource scheduling software, actual space utilization tracking, occupancy detection solutions, and real estate business intelligence software that will improve the efficiency and scheduling of meeting rooms and other resources inside your organization.
Instead of a conference room being booked for two hours and only being used for 30 minutes our Outlook scheduling solutions can notify Outlook that a meeting room is available once it actually becomes open, not just when it is planned to be open. This is called actual space utilization. If you need specific resources in a meeting like video conferencing equipment or catering for a lunch meeting, our scheduling software can make sure the conference room being scheduled has all of those necessary resources and will make sure you don’t schedule an inadequate room for your meeting.
Learn more about:
- Resource Scheduler
- Resource Scheduler for Outlook
- Actual Space Utilization
- Occupancy Detection
- Visitor Management