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Posts Tagged ‘shared workspace’
Telecommuting and Real Estate Management To Address Budget Concerns
May 19th, 2011
You’d have to be living under a rock to not know that state and local governments have had to make tough decisions due to the recession. We’ve seen programs and services that serve the community have to be cut because the funds simply aren’t there. As a result, a number of government agencies are beginning to search for solutions that can save money and hopefully create enough room in the budget to keep programs alive that serve employees and the community.
Telecommuting
Telecommuting is one solution that can certainly save government agencies money. The costs of putting an employee up in an office can add up to close to $10,000 a year! Just think if you could reduce that, obviously there will be times where employees need to be present in the office, and if a telecommuting program that takes that into account is implemented organizations and agencies could stand to save even more money.
To run a successful telecommuting program it should really be part of a larger real estate management strategy. Implementing a telecommuting program may give an organization the opportunity to reduce it’s real estate, and certainly reduce it’s energy consumption. The key is being able to monitor and measure how your resources and real estate are being used.
When an organization or agency implements a telecommuting program, part of that may be creating shared workspace that employees can book through scheduling software when they are present in the office. That scheduling software can be integrated with energy management systems to be powered only when it’s scheduled to be used. It can also be integrated with real estate business intelligence software that allows you to monitor energy consumption and actual versus planned utilization of the the shared workspace. This data can then be used to make tough real estate decisions that would create savings for an organization or agency based on reduced real estate and energy consumption.
I understand there is quite a bit of information in this post, so below there are a few links that will further explain different topis that this post touched upon.
Learn more…
Real Estate Management Solutions
Real Estate Business Intelligence
Scheduling Software for Telecommuters
Tools For The Growing Telecommuting Workforce
March 28th, 2011
With new technology, energy concerns, and an economy on the comeback trail the IDC or International Data Corporation is predicting that over the next 4 years telecommuting will create more than 3 million corporate home offices.
The IDC predicts that as the economy continues to improve we’ll see 180,000 additional telecommuters joining the mobile workforce each year through 2015.
Essential Telecommuting Tools
With the increased number of employees expected to begin telecommuting and joining the mobile workforce it’s extremely important that these telecommuters have the tools necessary to be productive while utilizing alternative workspace opposed to their familiar desks at a corporate office. Here are some tools all telecommuters should have to remain productive.
Telecommuting Tools
- Scheduling Software- With employees working outside of the office it’s extremely important that they are able to schedule a number of different resources their organization has made available to them. This could include anything from phone bridges, equipment, or even a meeting room for when they are in the office. Scheduling software made available through SaaS or Software-as-a-Service allows telecommuters to schedule rooms and resources wherever they may be.
- Mobile Devices- With telecommuters being out of the office and often times on the move, more employees are turning to cell phones, tablets, and laptops to access work email, and other software.
- Shared Workspace- Even though employees are leaving the office and telecommuting much more frequently there are still times where they may need to be in the office. Organizations can make the most efficient use of their office space by doing away with permanent desks and converting these work areas into shared workspace. Telecommuting employees can then book shared workspace as they need it. Shared workspace can be manged through scheduling software.
Learn more about Telecommuting Management Software.
GSA Looks For Vendors To Supply Furniture For Their Alternative Workplace Living Lab
March 21st, 2011
The United State General Services Administration has issued a public announcement looking for qualified office furniture vendors to participate in their “Alternative Workplace Living Lab” initiative. The vendors would be supplying office furniture for the alternative workspace for a period of 18 months.
The “Alternative Workplace Living Lab” initiative will give GSA staff the opportunity to test furnitute and storage equipment while developing standards for alternative workspace being used inside the GSA.
The GSA is requiring testing of a “shared workspace environment” for 89 employees.
Learn more about Alternative Workspace.
IFMA Reveals Trends In The Use of Shared Workspace
February 7th, 2011
In a recent report IFMA revealed trends in distributed work strategies. The report shows that more organizations are turning to shared workspace inside their facilities to accommodate the growing sector of the workforce that is more likely to engage in telecommuting. The survey showed that 60% of the respondents now have unassigned or shared workspace on-site in their facilities.
The report also notes that nearly 50% of the companies surveyed saw an increase of employees utilizing shared workspace. Even with the increased use of shared workspace, few businesses saw significant savings come out of their alternative workspace strategies.
Once an organization begins to utilize shared workspace it’s important to manage and monitor it if they want to see a significant reduction in energy consumption and costs.
Scheduling software will assist your organization in managing shared workspace, but occupancy detection tools like a people counter integrated with real estate business intelligence software will allow your organization to monitor the utilization of this shared workspace. Once you understand the actual utilization of your workspace and corporate real estate you can begin making decisions to reduce your real estate and see substantial cost savings concerning your real estate and energy consumption.
Scheduling software, occupancy detection tools, and real estate business intelligence software can all be integrated with and energy management system as well. This will also provide cost savings to your organization as rooms’ heating and cooling, and power consumption can all be automatically controlled based on occupancy and when rooms are actually being used.
Learn more about Scheduling Software |
Learn more about Occupancy Detection |
Learn more about Real Estate Business Intelligence Software |
Learn more about Energy Management |
Scheduling Software On Your Smart Phone
February 1st, 2011
Many of us travel for work quite often, work from home, or even work in multiple offices around the country or world. This can raise a number of issues people in the past never had to deal with before. You could need to schedule shared workspace, a conference room for a meeting, or a number of different resources in a given location while you’re on a flight there. Lucky for the mobile workforce and their new ways of working we also have new technology that allows us to accommodate such a flexible work environment.
Scheduling software can now be made available on employees’ smart phones. This allows you to access scheduling software whether you’re in the air, at home, on a boat, or a train. Essentially through the use of an API your cell phone will become a resource scheduling tool that delivers scheduling software to your employees wherever they are, whenever they need it.
Learn more about Scheduling Software
Posted in Alternative Workspace, Saas | 
Tags: flexible work environment, mobile workforce, scheduling software, shared workspace