PeopleCube Partners – PolyVision
Resource Scheduling with RoomWizard
Resource Scheduler & RoomWizard provide the ultimate flexibility in room scheduling. Together, they combine the ease of spontaneous room scheduling with the power of Resource Scheduler to provide valuable insights into your actual room utilization patterns.
Resource Scheduling with RoomWizard gives you flexibility to use the rooms as users want to use them, but also gives administrators real information based on real usage data through integrated reports. With real data, administrators can make real decisions on future space requirements.
Intuitive Spontaneous Scheduling
Every organization has last-minute, spontaneous meetings. When someone needs to grab a room, they need information at their finger tips, such as:
- Is the room available?
- When is the next meeting?
Administrators often try to help by putting paper signs on the door, but this time-consuming task is quickly out-of-date, irrelevant and often ignored. At the end of the day, facilities administrators are left without any real information about how their rooms are being utilized.
With RoomWizard, all these problems are solved with an elegant, simple solution that provides flexibility for those who want to meet, and details that allow administrators to understand how their facilities are actually being utilized.
How Do I Schedule a Spontaneous Meeting?
To schedule a spontaneous meeting, walk up to any meeting room displaying a green light on the RoomWizard (indicating that the room is available). To reserve the room, press the “Use Now” button, and indicate the amount of time you wish to use the room. The light will turn red (indicating that it is currently unavailable), and information about your meeting is automatically sent back to the master calendar within Resource Scheduler.
Powerful Advanced Room Scheduling
Meetings that are scheduled in advance often have their own headaches. If someone wants to schedule a meeting, they have many tasks to navigate: find an available space for their group, schedule equipment, invite meeting attendees, and schedule catering and delivery times. Scheduling meetings, especially larger ones, can quickly become a communication nightmare, and administrators are often presented with loose ends, tracking down individuals for details that were somehow missed in the process.
With Resource Scheduler, administrators can set up processes based on their own internal policies. To assist in finding the right resource, rooms can be assigned attributes including location, capacity, descriptions, even room diagrams and approval process. Resource Scheduler includes many add-ons that can be configured to fit your processes, including services scheduling like catering and security, integration with existing systems and portals, and user scheduling within the Outlook calendar. Whether you have a centralized room scheduling process or a process that allows anyone to schedule meetings, Resource Scheduler has the power to handle it.
How Do I Schedule a Meeting in Advance?
In order to schedule advanced meetings, you simply need a browser and a login to Resource Scheduler. Users can search for rooms based on the criteria that matters the most – available space based on dates and times, room capacity, location or any room attribute.
When the time comes for the reservation, the RoomWizard device indicates that the room is scheduled, and information about the meeting is displayed. The meeting owner presses the “Use Now” button, and the time the meeting room is occupied will be recorded within Resource Scheduler.
Know Your Real Utilization
Facility Managers – Do you know the answers to these questions regarding your facility utilization?
- How many of your rooms are used for ad-hoc meetings?
- Which rooms are used the most, and by whom?
- When do people actually arrive and how long do meetings actually last?
- How many rooms were scheduled, but not used?
Need More Information?
If you have any questions about the integrated solution, or if you would like more information on either the RoomWizard or Resource Scheduler, please call PeopleCube Sales at sales@peoplecube.com or 1-800-282-7319.