Resource Scheduler Facility and Office Scheduling Software Use Examples

Resource Scheduler has helped thousands of organizations in a variety of industries to simplify the management and scheduling of their shared resources. Take a look at just some of the examples of where Resource Scheduler can help.

Resource Scheduler in Business

Resource Scheduler in Education

Resource Scheduler in Business
 

Mobile Professionals and Hoteling

Next to personnel costs, office space and the supporting infrastructure represent the second largest expense for most business organizations today. When an organization hires a new employee, they are assigned a workspace, computer, phone and other assets required to perform their job. While these assets are assigned to that employee, they are never 100% utilized. Allocation of assets does not equal utilization of assets.

A company with the same size workforce, but reduced office space and fewer assets can be more aggressive in today's economic climate. To achieve these savings, many progressive businesses have implemented office hoteling (also referred to as hot desking or shared workspace) for their mobile work forces. In a office hoteling environment, employees do not have their own office space, phone or network connection. Instead, a pool of these assets is made available to all mobile workers on a first-come first-served basis. Because not all workers are in the office at the same time, fewer work stations, phones and network connections are required than the actual number of workers in the company.

While office hoteling reduces costs, it can also reduce morale and alienate workers if not implemented properly. In order for workers to remain engaged in the organization, they must be provided the proper tools to stay connected. The single most important tool in doing this is a system that allows users to easily reserve a work space of their choosing from anywhere outside the office.

Resource Scheduler is the web based office scheduling software that makes office hoteling work for your business. Because it is web based, mobile workers can log into the office scheduling software system from their home office, hotel room, client site or anywhere they have a dial-up or network connection to the internet. The user interface is intuitive and requires no special training to use. Because all reservations are stored in a database, usage information can be easily accessed for analysis. Several utilization reports come standard with the office scheduling software, allowing you to monitor and adjust the number of shared resources based upon historical usage. Best of all, workers stay connected to the business because they still have personal control over their work environment when they are in the office.

Other features to assist in deploying a successful office hoteling project include:

• Multiple security methods to control access to private offices
• Image attachments to provide online views of workspaces
• Personalized logins to easily find reserved work spaces
• Utilization reports to view activity by individual, department or other criteria

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Facilities Management

With rising maintenance costs and shrinking budgets, facilities managers are being asked to do more with less every day. Their roles have also expanded beyond traditional maintenance and planning tasks to include more employee services. One common service that most managers must provide is room and resource scheduling.

While facility managers already track information on the shared spaces within their company, the systems lack a scheduling component or don't provide support for direct end user scheduling. Facilities managers typically lack the staff to setup a reservations desk, so many managers are looking for a simple scheduling solution which allows self service scheduling. While many products are available in the market, few provide easy setup and deployment while providing all the necessary reporting to analyze actual utilization.

Resource Scheduler is a 100% web based facility scheduling software solution which allows existing facility and reservation information to be imported during implementation. Because it is web based, there is no software to install on the end user's PC. This eliminates setup (resource center – {anchor link to case studies – resource scheduler – insurance case study} questions and allows for quick deployment across the entire company.

Multiple levels of security allow control over who can schedule rooms and other resources. Rooms can also be made inactive during maintenance periods to prevent users from scheduling a room that is not available. When the resource is available again, simply make it active and users can immediately start scheduling.

Finally, Resource Scheduler facility management software is designed to fit into your existing environment. Existing floor plans and room images contained on different servers can be displayed by Resource Scheduler. This eliminates the need to keep multiple copies of data. Resource Scheduler even allows you to create a customized login screen, including your own corporate logo.

Contact our sales department to find out how Resource Scheduler facilities management software can start working for you today.

Other features to assist in managing your facilities include:

• Multiple security methods to control access to private offices
• Image attachments to provide online views of workspaces
• Ability to reference floor plans and images from different servers
• Utilization reports to track usage by location or individual room

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Resource Scheduler in Education

Whether you work within a local school district or a large university, scheduling is always a primary concern. Being able to provide the appropriate level of access to faculty, students and guests is a key concern. Being able to track room usage for analysis or billing is also important. Here are just a couple of ways in which Resource Scheduler has been used to solve education related scheduling problems.

School Districts

Scheduling practice times and sporting events on various fields and courts can be a nightmare. Most auditoriums always seem to generate conflicts with practices, rehearsals, concerts and plays. On top of all of this, there are usually many people involved in reviewing requests and making approvals. Keeping all these schedules up to date is an impossible task.

With Resource Scheduler, everyone can view the same schedules because access to the schedule is always real-time. Accessibility is never a problem, because the browser based interface allows users to schedule activities from school, work or home. Security is never a problem because each user can be granted access based upon their needs.

Imagine, coaches being able to see which fields are available at a glance. Parents being able to find out where their child has practice, without calling the office. All of this while still maintaining control over who is using your resources. Multiple methods are available out of the box to allow users to submit requests and receive approval notifications online.

Call our sales department today to find out how you can get a free trial of Resource Scheduler.

Colleges and Universities

Higher Education has long known the benefits achieved through efficient scheduling of classrooms. However, these institutions are facing new challenges in scheduling, caused by an increase in remote learning. Distant learning classes require scheduling of rooms and equipment across multiple locations and time zones. Students are always looking for easier ways to request the use of available space. Resource Scheduler's web based interface provides a benefit in both of these scenarios.

Because Resource Scheduler is web based, a scheduler in Pennsylvania can easily book resources in Illinois. Resource Scheduler automatically handles differences in the schedule caused by crossing time zones. This allows multiple rooms to be booked in a single step, such as when a class is broadcast to multiple locations. Equipment can also be booked using the same process.

Even the busiest campuses have extra room capacity, especially in the evenings. Often students request the use of these spaces on campus to hold organizational meetings or just meeting with a study group. Often, a student may have to make several requests to different organizations in order to find available space. With Resource Scheduler all campus room space can be tracked within a single database. By using group security, individual departments can still maintain control over their space and approve requests. Students have one central method for requesting room space. Maintaining class schedules is easy using the import process to load classes for each semester.

Other features to assist in an education environment include:

• Multiple security methods to provide appropriate access to faculty and students
• Web based user interface is accessible from any connected location
• LDAP and Active Directory support for managing user accounts
• Utilization reports to view activity by individual, department or other criteria
• Time fence functionality to prevent bookings past the current semester

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