Discovering Actual vs. Planned Space Utilization

Reserving a space does not mean that the space has truly been used. In fact, industry experts estimate that only 40 percent of commercial real estate is actually used at any given time. With numbers like that, imagine the financial implications of not understanding the actual utilization of your space.

Knowing how space is actually being utilized allows for adjustments to be made in the way rooms and other resources are managed, and greatly improves the ability to forecast future usage requirements. Workplace BI can combine data from multiple systems to present complex visualizations on planned usage, actual usage, and efficiency information. This allows you to better understand how your space is being used to help make informed decisions about current and future space needs, leading to a reduction in unnecessary real estate expansion or expenditures.

This is extremely important as more organizations look to repurpose or consolidate their space, or deploy alternative workspace programs such as hoteling. In the past, most real estate was assigned and allocated to a department or individuals within the organization. Today, a large percentage of space is available for use by multiple departments. When you look at planned use via reservations and not actual use (taking into consideration drop-ins, no-shows, etc.) the result is a false view of the actual utilization of space.

This leads to inaccurate planning when redesigning or acquiring real estate, or developing new alternative workspace at other locations. By combining real-time data from multiple systems such as reservations, building access, and network access within Workplace BI, a more accurate view of actual utilization can be seen, resulting in precise future space planning.

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