Occupancy Detection & Actual Space Utilization Solutions
Real estate and energy are typically two of the top three costs for most organizations. In fact, it is estimated that it costs companies $10,000 or more per year just to maintain a single employee workspace yet on average, only 40% of workspace is even used during a typical day.
Learn more about energy management solutions.
Given this, it is essential that organizations track, measure, and analyze how their real estate is being used. If you know how, when, and for how long your space is being utilized, you will have the insight needed to know whether you have enough space, too much space, and even the right kind of space. This presents numerous opportunities to reduce real estate, repurpose it to align with the changing corporate culture, automatically control energy consumption, and measure the efficiency of telework and other programs.
Benefits of Tracking Occupancy & Actual Utilization Data
You Can't Manage What You Can't Measure!
PeopleCube offers PeopleCounter solutions that give you the ability to capture and analyze occupancy and utilization data facility-wide down to the individual workspace level. These PeopleCounter solutions can help you determine:
- Traffic Patterns
- Space & Desk Utilization Rates
- Average & Maximum Space Occupancy
- Duration of Space Utilization
- Scheduling Preferences
Occupancy detection and space utilization audits help organizations realize the actual costs associated with unused and underutilized desks, conference rooms, and workspaces. Once this information is analyzed you can begin to make educated decisions about how to adjust your real estate liabilities.
Collecting occupancy detection and actual utilization data can be beneficial, but you need to ensure you have the right type of solutions in place to do so. There are two primary ways to collect this data:
Passive Occupancy Detection
Passive occupancy detection is an automatic process that requires no action from an organization's employees. All of the occupancy and actual space utilization data is automatically collected by people counting devices that can be placed at individual desks or outside of conference rooms and other communal workspaces.
Desk Sensors
A Desk Sensor is an occupancy detector that allows organizations to analyze the utilization of individual workspaces while uncovering inefficiencies and cost saving opportunities. Wireless desk occupancy detectors can be conveniently placed under each desk and send the utilization data of an individual workspace to a data collection system, like Workplace BI where it can be presented in intuitive and interactive business intelligence visualizations.
Image Sensors
An Image Sensor is an occupancy sensor that allows organizations to passively track space occupancy, utilization, and traffic volume data. These sensors can be placed above the entrance of a conference room or other workspace to track the utilization and occupancy of a given area.
Active Occupancy Detection
Unlike passive occupancy detection, active occupancy detection requires some form of action from the employee. Actively collecting this information can be performed using a number of different devices or methods.
Tracking Occupancy With Digital Signs
One way tot rack the occupancy and actual utilization of a given workspace is with the use of digital signs or room displays. These devices can be placed outside of a conference room or workspace and can be used to check in and out of that given space. This occupancy data can then be analyzed to understand if and when that workspace was used.
Tracking Utilization With Scheduling Software
Many organizations, whether they are small or large, use data from scheduling software to understand when and how rooms and workspaces are being scheduled and used. This allows organizations to not only see the space that is being scheduled but also the equipment that is scheduled in that room or space as well. While useful, this scheduling software data is only collecting planned utilization. When integrated with other occupancy detection devices such as the People Counter image sensors and desk sensors, digital signs, badge data, and kiosks, you can then track the actual utilization of workspaces and equipment and compare it to planned use.
Badge Data
Many organizations control access to different locations with security badges. When these badges are swiped not only is an employee given access to an area, they're also providing valuable occupancy and utilization data. All of this data can be pulled in and processed by PeopleCube's Workplace BI.
Occupancy Detection Kiosks
Kiosks offer employees a way to actively participate in capturing utilization and occupancy detection data. Kiosks placed within lobbies or similar common areas can be used to not only search for and reserve workspace but also to check in to the space that has been reserved. by capturing this data you are then able to uncover no show rates and utilization trends.
Analyze Occupancy & Actual Utilization Data
Capturing occupancy and utilization data is an essential first step, but in order to convert that data into useful information requires comprehensive analysis. Workplace BI processes the space utilization and occupancy data collected from the passive and active data collection methods listed above and provides comprehensive analysis into your real estate utilization trends.
Workplace BI presents the space utilization information using interactive real estate business intelligence visualizations that show workspace occupancy trends and help your organization identify inefficiencies in the way real estate is being used. Rather than using typical static reports, these visualizations allow you to drill down into the information to pinpoint exactly where utilization inefficiencies are taking place.
If you would like to learn more about our Occupancy Detection Solutions, please fill out the form below.