Facility Management Software from PeopleCube

With rising maintenance costs and shrinking budgets, facilities managers are being asked to do more with less every day. Their roles have also expanded beyond traditional maintenance and planning tasks to include more employee services. And these days, facility managers need to be flexible enough to adapt to the ever-changing workforce.

Office Hoteling

One recent trend facility managers are seeing is a movement by organizations to implement a telecommuting environment. Yet, while fewer people might be commuting to and from work everyday, they still need a place to work when they do go in the office.

Office hoteling (also referred to as hot desking or shared workspace) is growing in popularity because it allows remote employees the flexibility to go into the office and have a space to work. But managing these areas can be challenging. Fortunately, many facility managers are implementing Resource Scheduler to support office hoteling. Using Resource Scheduler, remote employees can reserve shared workspace for the times they will be in the office, even on a recurring basis. As a result, facility managers are making it easier to implement a telecommuting workforce which, in turn, helps preserve the environment by lessening the amount of carbon emission deposits that result from vehicle transportation.

Room Booking

One common service that most facility managers must provide is room and resource scheduling. While facility managers may already track information on the shared spaces within their company, the systems typically lack a scheduling component or don't provide support for direct end user scheduling. That’s where Resource Scheduler comes in.

Resource Scheduler allows users to search for available resources based on their needs. From conference rooms to A/V equipment to requesting catering and janitorial services, facility managers implement Resource Scheduler to give their “customers” the flexibility to reserve what they want, when they want.

Energy Conservation and Going Green

Another current trend that facility managers are seeing is that there is growing pressure internally to implement a Green strategy. Of course, converting an entire facility to be more eco-friendly can be costly. Fortunately, implementing a solution like Resource Scheduler can offer a low-cost alternative in support of a green initiative.

For example, facility mangers can integrate Resource Scheduler into their HVAC system. Rather than heating an entire room or floor all day, the temperature can be automatically adjusted based on the room’s reservation schedule within Resource Scheduler. Or, facility managers can use Resource Scheduler’s utilization reports to identify what rooms and resources are being underutilized. As a result, you could reduce your real estate space or at least leverage it better. Either way, there are many ways Resource Scheduler helps reduce costs while saving the environment. It’s like having the best of both worlds.