Saving Money While Saving the Environment with Resource Scheduler Room Management Software and Conference Room Scheduling System
Implementing a “Green Initiative” has quickly become a top priority for companies, universities and other facilities around the world. Obviously, being environmentally conscious and instituting an eco-friendly strategy helps to preserve and conserve natural resources. But in many cases, going green is not only good for the environment, it can also be good for business.
Resource Scheduler provides the perfect combination to support this kind of green strategy because, beyond making it easier to schedule conference rooms, equipment, assets and shared workspace, our resource and conference room scheduling system helps you generate significant cost and carbon emissions savings through a reduction in real estate, heating/cooling and electricity use, commuting needs and, in certain states, even taxes. For example:
Support Flexible Work Programs with Office Hoteling
Also known as hot desking or flexible workspace, Resource Scheduler’s office hoteling capabilities allow mobile workers to book temporary office space on an as-needed basis to help:
- Optimize space utilization
- Reduce real estate costs
- Lower energy consumption and carbon footprint.
Reduce Carbon Emissions and Lower Energy Consumption
PeopleCube has partnered with Building Sustainability Ltd. to integrate their Footprint Tracker energy consumption and carbon emissions tracking application with Resource Scheduler room management software. As a result, customers can use a ‘management dashboard’ to monitor and reduce energy consumption based on efficient scheduling and utilization of workspace and real estate. You can then use this information to:
- Reduce your carbon emissions
- Lower energy consumption costs (e.g. heating and lighting)
- Demonstrate your commitment to the environment
For a low-cost energy management solution look no further than the integrated solution between Resource 
Scheduler and Proliphix, Inc.’s Network Thermostats. These small Network Thermostats can be connected to local data networks to control room temperatures from anywhere in the world using a standard web browser. When integrated with Resource Scheduler, the climate of a room is automatically adjusted based on the room reservation schedule maintained in Resource Scheduler. This solution does not require costly building management systems and easily allows small to medium size organizations or educational institutions to:
- Conserve energy
- Reduce energy costs
- Lower their carbon footprint
- Enable green initiatives
Reduce Costs and Carbon Footprint with Videoconferencing
In addition to meeting room management and services, Resource Scheduler helps companies facilitate videoconferencing by making it easy to schedule the needed equipment as well as the rooms where the equipment may be located. By streamlining the scheduling process, companies can rely on videoconferencing more heavily to communicate with others, helping to:
- Lessen travel costs
- Lower harmful carbon emissions of airline or vehicle travel
- Reduce paper use by eliminating the need to print out meeting agendas, presentations, etc.
Track Energy Consumption with “Green” Analytic Reports
Resource Scheduler contains several “green” reports which not only helps support your green initiative but can also reduce overall operational costs. These reports include utilization and cost calculations, telecommuting savings analysis, videoconferencing cost savings reports and more. You can then leverage this data to:
- Lower real estate and related costs by removing, reusing, or repurposing underutilized spaces
- Reduce carbon emissions and energy costs by eliminating unnecessary heating/cooling
- Limit equipment purchases based on past and projected usage trends
- Minimize unnecessary maintenance of assets (limit light bulb replacements, maintenance on company vehicles)
- Decrease custodial services based on space utilization
Encourage Environmentally Friendly Catering Services
Ordering catering services in Resource Scheduler is easy but how those services are delivered may not be the most eco-friendly. Fortunately, Resource Scheduler is highly configurable which can support both your bottom line and your green initiatives. For example, you can configure the catering reservation options to make locally-grown and or organic foods available. By encouraging this type of practice, you’re able to help:
- Reduce harmful emissions resulting from produce transportation
- Limit the use of pesticides and other harmful deposits
- Support local farms
Lessen Paper Consumption with On-Site Room Displays
Many organizations implement some sort of paper-based room reservation policy. Simply write your name on a piece of paper outside of a conference room for the time you need it and the room is yours – or so you think. This process can not only be ineffective and lead to double-bookings, but it also wastes paper. Fortunately, Resource Scheduler integrates with several room display units to make room reservations more effective and efficient. Used to automatically display and manage room schedules, positioning these units outside of conference rooms: |
Schedule rooms on the spot with PolyVision's Room Wizard display system |
- Reduces excessive paper use to support environmental initiatives
- Eliminates the need for personnel to post scheduling printouts several times a day, allowing staff to focus on more business-critical activities
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Now that going green has become such an important issue for businesses, universities, government, and non-profit organizations, finding applications that provide business AND environmental benefits can be a challenge. Fortunately, Resource Scheduler has always contained both. So in addition to helping customers better manage their shared resources, we also help you find new and innovative ways to protect our natural resources as well.
Want to learn more? Download the datasheet here.
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