Room Scheduling Software from PeopleCube

Every business, college or university, or organization has a need to schedule rooms, right? But sometimes it’s not as easy as it may seem. From inefficient paper-based reservation systems to frustrating double-booking issues, often times people don’t know they have a problem with their room scheduling until the problem arises. But there is an easier way.

Eliminate Double Bookings

Having people walk in on your meeting claiming they need the room can be frustrating and embarrassing. Even if there is some sort of paper-based system or central administrator for reserving rooms, mistakes do happen. Resource Scheduler eliminates these problems by allowing individual users to reserve rooms on their own. Once they make a room reservation, the room is no longer available during that reserved time, eliminating the problems of double-booking altogether.

Easily Find What You Need When You Need It

Let’s say you’re scheduling a meeting of 30 people and you know you’ll need a projector, a whiteboard, and the meeting needs to be catered. If you don’t know the characteristics of the available conference rooms, what do you do?

Resource Scheduler lets users search for available resources based on their needs. In this case, you could search for a room with an available capacity of at least 30 that also includes the A/V equipment you need. And even if the equipment isn’t available in the room you need, you can always reserve multiple resources as part of a single reservation. This goes for services as well. Using Resource Scheduler, you can request catering or janitorial services as part of your reservation. It’s kind of like one-stop shopping.

Recurring Reservations

In many cases, room reservations aren’t necessarily limited to a single instance. Often, you have a team meeting, a class, or some other activity that occurs on a daily, weekly or monthly basis. Booking the room you need for these recurring events can be tedious if you need to make an individual reservation for each instance. Fortunately, Resource Scheduler allows users to schedule recurring reservations for rooms and accompanying resources. Go ahead. Schedule that bi-weekly departmental meeting for the corner conference room. And if the room you’re trying to book isn’t available during one of the times it’s needed, don’t worry. Resource Scheduler’s conflict resolution functionality will identify these conflicts so you can make alternate arrangements.